AI Audit & Compliance

Know what AI runs in your company. Before the regulator asks.

Most organizations have employees using ChatGPT, Copilot, Claude, and dozens of other AI tools without IT's knowledge or approval. Our AI audit maps all of it, quantifies the risk and hidden costs, and delivers a clear plan to get compliant with GDPR and the EU AI Act.

80%+
of employees use unapproved AI tools at work, including 90% of security professionals (UpGuard 2025)
$670K
additional breach cost for organizations with high shadow AI usage (IBM Cost of a Data Breach 2025)
Aug 2026
EU AI Act high-risk compliance deadline. Fines up to €35M or 7% of global revenue
Why it matters

AI is already in your organization. The question is whether you control it.

Unauthorized AI usage creates four types of risk. Our audit addresses all of them.

🔓

Data Leakage

Employees paste internal documents, customer data, source code, and financial information into public AI tools every day. Once it's in the training data, you can't get it back.

💸

Uncontrolled Costs

Individual subscriptions to ChatGPT Plus, Copilot, and other tools add up fast. Most companies have no idea how much they're actually spending on AI across the organization.

⚖️

Regulatory Exposure

The EU AI Act is here. It requires documentation, risk classification, and compliance evidence for AI systems. Without an inventory of what you're running, you can't even start.

🎯

Missed Opportunity

When AI is scattered and unmanaged, you can't measure its impact, optimize its use, or scale what works. A structured approach turns chaos into competitive advantage.

Our Process

From discovery to action plan in 5 steps

We don't just hand you a list of findings. Each step builds on the previous one, ending with a concrete roadmap your team can execute.

Step 1

Shadow AI Discovery

We identify every AI tool in use across your organization, authorized or not.

Network traffic analysis for known AI API endpoints
DNS and proxy log review for AI service domains
Employee survey to capture browser-based and mobile AI usage
SaaS subscription audit (license management, expense reports)
Browser extension and desktop app inventory
Step 2

Risk & Cost Assessment

We quantify what you're exposed to and what you're spending without knowing.

PII and sensitive data exposure analysis per tool
Cost aggregation across individual subscriptions and API usage
Data residency mapping: where does your data go?
Security posture assessment per AI vendor
Risk scoring matrix: likelihood x impact per tool
Step 3

AI Act Gap Analysis

We assess your AI systems against EU AI Act requirements and classify them.

AI system inventory and risk classification (minimal/limited/high/unacceptable)
Documentation completeness review per system
Transparency and disclosure obligations check
Human oversight requirements assessment
Timeline mapping: what's required now vs. later
Step 4

Remediation Roadmap

A prioritized action plan with clear ownership, effort estimates, and quick wins.

Block/formalize/replace decision per unauthorized tool
Quick wins: what can be fixed this week
Medium-term: policy changes, tool consolidation
Long-term: infrastructure recommendations (AIWorkspace, AIForge)
Cost projection: current spend vs. managed approach
Step 5

Implementation Support

We help you execute the plan, not just read it.

Policy drafting: acceptable AI use policy template
Tool blocking/allowlisting configuration
Transition planning to managed AI platform (AIWorkspace)
Employee communication and training support
Follow-up audit scheduling (quarterly/semi-annual)
Result

Full AI Risk Report

A comprehensive PDF document covering all findings, risk scores, cost analysis, compliance gaps, and a step-by-step remediation roadmap. Ready to present to management, compliance, or the board.

What you get

Concrete deliverables, not a generic slide deck

📋
AI Tool Inventory
Complete list of every AI tool, service, and API in use. Per department, per team. Including tools employees think nobody knows about.
🔴
Risk Scoring Matrix
Each tool scored on data exposure, cost, compliance risk, and business value. Color-coded priority: what to fix first, what can wait.
💰
Hidden Cost Report
Total AI spend across the organization, broken down by department. Individual subscriptions, API costs, and estimated productivity impact.
⚖️
AI Act Compliance Assessment
Classification of your AI systems under the EU AI Act. Documentation gaps identified, with specific requirements per system.
🗺
Remediation Roadmap
Prioritized plan with three horizons: quick wins (this week), medium-term (this quarter), and strategic (this year). With effort estimates and ownership.
📄
AI Use Policy Template
Draft acceptable-use policy for AI tools in your organization. Covers data handling, approved tools, prohibited uses, and escalation procedures.
Who this is for

You don't need to be an AI company to have an AI problem

🏢

Midsize companies (100-1000 employees)

Large enough that you can't track what everyone's using, small enough that you don't have a dedicated AI governance team yet.

🏦

Regulated industries

Finance, healthcare, insurance, energy, manufacturing. If you're subject to compliance requirements, AI adds a new layer you need to address.

🇪🇺

EU-based or EU-serving organizations

The AI Act applies to you. Whether you're based in the EU or serve EU customers, compliance is not optional.

What happens after the audit

The audit is the starting point, not the end

Most clients use the audit findings to take one of these next steps. There's no obligation to continue with us, but most do.

🖥

Deploy AIWorkspace

Replace scattered AI tools with a single managed platform. Central chat, multi-model access, PII filtering, cost controls, and full audit logging. All self-hosted on your infrastructure.

Learn about AIWorkspace →
🔧

Build with AIForge

If the audit reveals a specific business problem that AI can solve, we design and build a custom solution. RAG on internal docs, automated test analysis, AI-powered CI/CD, and more.

Learn about AIForge →
Frequently Asked Questions

Common questions about our AI audit

How long does the audit take?

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Do you need access to our systems?

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What if we already have an AI policy?

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Is this a one-time engagement or ongoing?

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Can you also fix the problems you find?

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How much does it cost?

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We're not in the EU. Does the AI Act still apply to us?

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Find out what AI your company is really using.

Book a 30-minute call. We'll discuss your situation and tell you exactly what the audit would cover for your organization. No commitment.

© 2026 QualityMinds, All rights reserved

© 2026 QualityMinds, All rights reserved

© 2026 QualityMinds, All rights reserved